🏢 Room & Booking System

Intelligent Facility Management

Manage your venue's rooms and facilities with VelvetCore's comprehensive booking system. Track availability, prevent conflicts, and optimise utilisation across all your spaces.

Room Type Management

Define multiple room types including private rooms, VIP suites, stages, lounges, and common areas. Each room type can have unique attributes, pricing, and booking rules. Customise room configurations to match your venue layout.

Capacity & Amenities Tracking

Set capacity limits for each room and track amenities like sound systems, lighting, furniture, and special equipment. Filter available rooms by required amenities when creating bookings. Ensure clients get the right space for their needs.

Real-Time Availability

Check room availability in real-time before creating bookings. Visual displays show occupied, available, and maintenance periods at a glance. Colour-coded status indicators make it easy to identify available spaces quickly.

Conflict Prevention

Automatic conflict detection prevents double-booking and overlapping reservations. The system validates all bookings against existing schedules, maintenance windows, and business hours. Get instant feedback when attempting to book unavailable rooms.

Booking Management

Create bookings with staff assignment, client tracking, product selection, and payment integration. Link bookings to transactions for complete financial visibility. Track booking status from pending to completed with detailed history logs.

Maintenance Scheduling

Schedule maintenance windows to block rooms from booking. Track maintenance history, cleaning schedules, and repair records. Ensure rooms are properly maintained without disrupting operations.

Utilisation Analytics

Analyse room utilisation rates to identify underused spaces and peak demand periods. Track revenue per room, booking frequency, and average session duration. Optimise pricing and availability based on utilisation data.

Integration with Staff & Financial Systems

Seamlessly integrate room bookings with staff schedules and financial transactions. Ensure adequate staff coverage for booked rooms. Automatically calculate room fees and link to transaction records.